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Young

Executive

Secretary

Bachelor of Science in Office Administration

Secretaries play a supportive role in organisations where they are employed to undertake a variety of administrative and clerical tasks.

Typical responsibilities of the job include:

  • answering telephone calls

  • maintaining diaries

  • arranging appointments

  • taking messagestyping and word processing

  • filing organising and servicing meetings (producing agendas and taking minutes)

  • managing databasesprioritising workloads

  • recruiting, training and supervising junior staff 

  • handling correspondence

  • implementing new procedures and administrative systems

  • liaising with relevant organisations

  • co-ordinating mail-shots and similar publicity tasks.

The work offers excellent promotional prospects via advancement into senior administrative and secretarial positions, or by moving into related employment areas, such as marketing, human resources and public relations. There are many similarities with the work of Personal Assistants (PAs).

Key skills for secretaries

  • interpersonal skills

  • team working skills

  • organisational skills

  • negotiation skills

  • communication skills.

© 2013 by School of Business @ Central Philippine Adventist College

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